The following terms and conditions apply to all companies and or persons or other entities (“you”) that are attending any workshop (“Workshop”) organised by Coherence Enhancement Training Systems Ltd (“we” or “us”). Please ensure you have read and understand the following:
- Acceptance of terms and conditions
By completing the registration form for a particular workshop, you are agreeing to the terms and conditions set out below (“Terms”) and they will be incorporated into the contract between us (“Contract”). If you are signing this on behalf of a company, you will ensure that your employees, partners, agents, contractors, subcontractors and any other person attending the Workshop on your behalf shall comply with these Terms. The Contract is formed when we send you a booking confirmation.
- Payment
The fee for attending the Workshop (“Registration Fee”) will be as stated on our website www.SupercoherenceSystem.com, or on the registration form for the relevant Workshop from time to time. Prices are inclusive of VAT except where expressly stated otherwise (for VAT exclusive purchases, VAT will automatically be deducted at the checkout). All payments for the Registration Fee must be made in full at the time of completing the registration form and in any event prior to the date of the Workshop. If payment is not received 48 hours prior to the start date of the workshop, your registration will be cancelled and the payment of any refund will be at our complete discretion. Payment will be made via our merchant account provider and you consent to us passing your necessary details to the merchant account provider and to them processing necessary information about you.
We reserve the right to run price promotions as we think fit.
- Refunds
For online workshops, we will issue a refund as long as you have informed us by writing to us at supercoherence@gmail.com. Please keep a record of your email and our email acknowledging receipt of your request for your records.
For in-person workshops, all tickets for the Workshop shall be non-refundable except as set out in paragraphs 4 and 5 below. However, if you are unable to attend the Workshop for any reason you may email us at supercoherence@gmail.com to provide us with the name of a substitute to attend the Workshop on your behalf and on receipt of this email we shall make such substitution and allow the substitute access to the Workshop. We may at our discretion charge an administration fee of up to £50 for making such substitution.
In case of any contingency preventing you from attending the Workshop, please let us know immediately/ as soon as possible, and we will do our best to resolve the matter in a mutually satisfactory way.
- Cancellation
There may be circumstances in which we need to cancel the Workshop. In such circumstances, we will provide you with a full refund of the amount of the Registration Fee that you have paid to us and we will make every effort to provide you with such refund within 60 days of the date of cancellation.
- Postponement or change to venue
There may be circumstances in which we need to postpone the Workshop or change the venue at which Workshop is to be held and if we do, we shall advise you of this as soon as we possibly can. If the postponement is for more than 6 months after the publicised date of the Workshop or the replacement venue is more than 50 miles away from the publicised venue, you may cancel your ticket by emailing us at supercoherence@gmail.com and we shall provide you with a full refund.
- Liability
Our sole liability in relation to any cancellation, postponement or change of venue shall be limited to the price paid by you for such Workshop and we shall not be liable under any circumstances for any consequential losses.
- Your obligations
We expect that all participants will conduct themselves in a responsible, respectful and ethical way, and we thank you for doing this.
Anyone acting in any way which in our opinion is likely to cause any harm or nuisance to others at the Workshop, will be required to leave the Workshop and we shall not be liable to refund the Registration Fee or any other payment.
Please comply at all times with the health and safety policy of the venue, and any requests from us or the venue with regard to health and safety. Failure to do so will result in you being asked to leave the workshop (in which case no refund will be provided). You may not bring any equipment or items of a hazardous or dangerous nature to the Workshop.
You are solely liable for any damage caused by you and, if applicable, your employees, contractors, sub-contractors and agents to any area of the venue (including outside areas, and all inside walls, flooring, fixtures and fittings) and shall fully reimburse us in relation to any damage so caused.
Please keep your personal belongings with you at all times. We accept no liability for any damage to, loss of or theft of any of your belongings or other items brought to the Workshop by you.
- Promotional materials and materials at the Workshop
We shall not be liable for errors or omissions contained in any promotional materials or other materials used at the Workshop (including names and other contact details of participants who have consented to be named in such materials).
Unless otherwise stated, the copyright for any such promotional materials and any materials used at the Workshop (including course notes, slides, brochures, articles and case studies) belong to us and may not be reproduced in any medium without our prior written consent.
You may use such materials for your own personal purposes only and may not reproduce, publish or deal with such materials in any way for any commercial use.
We reserve the right to change the published programme (including the publicised speakers) or materials as we think fit.
- Photography and filming
We may wish to photograph or film the Workshop and reserve the right to do so for the purposes of promoting future workshops or otherwise. If you do not wish to be photographed or filmed, please make this known to us before the start of the Workshop and we may require that you sit in a separate section of the room. You may take photographs (but not film) of the Workshop.
In the case of online Workshops, these will be recorded, and the unedited recording shared with you and the other participants for personal use. By participating in the Workshop, you agree to appearing on the recording (audio or video), and no further consent will be asked for/ required from you.
If any part of the recording is subsequently shared with others (e.g. for promotional purposes), and if you are identifiable in it, we will contact you to request your permission/ consent prior to publishing that part of the recording (video or audio).
- Data protection
We will communicate with you using the contact details provided on the Registration Form for the purposes of the Workshop. We will use and process your personal data in accordance with our Privacy Notice that you can view at www.supercoherencesystem.com/privacy-policy
Tickets
We shall not send you tickets for the workshop. We will have your name on the attendee list and if you have paid the Registration Fee you shall be provided with access to the Workshop.
- Travel, accommodation and refreshments
You shall be responsible for making and paying for your own travel and accommodation arrangements to and from the Workshop. If you are late at the workshop or prevented from attending the Workshop due to travel delays or any other circumstances, we shall not be obliged to provide you with a refund or to wait to start the Workshop until you arrive.
Details about refreshments and/or accommodation will be as set out in the application form. Please note that in the case of residential workshops, we will do our best to accommodate your requests. However, there may be additional charges made by the venue which you will need to reimburse us if applicable (e.g. for a single room- if available; or for special diets)
- Disability, medical conditions and dietary requirements
If you have any disability or medical condition that requires us to make special arrangements for you or any special dietary requirements, please email us at supercoherence@gmail.com as soon as possible and in any workshop at least 2 weeks prior to the date of the Workshop.
- Limitations of Liability
Whilst every reasonable precaution is taken by us to ensure security and safety at the workshop, we shall not in any way be liable for any loss or damage suffered by you whatsoever in relation to the Workshop, save that nothing in these Terms shall be deemed to limit the liability of any person for death or personal injury caused by negligence.
Nothing in these Terms shall limit or exclude our liability for death or personal injury caused by our negligence, any fraudulent misrepresentation or any other liability for which it is unlawful to exclude or limit liability.
Our total liability for any matter arising out of the Contract shall in all circumstances be limited to the price paid by you for the Workshop and we shall not in any circumstances be liable to you for any consequential loss whatsoever.
- Governing law
These Terms shall be governed by English Law and your hereby submit to the exclusive jurisdiction of the English Courts.